SUMMERVILLE COMMUNITY DEVELOPMENT
DISTRICT

MIAMI-DADE COUNTY REGULAR BOARD MEETING MARCH 6, 2024
9:00 A.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193
www.summervillecdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT
Kendall Executive Center 8785 SW 165th Avenue, Suite 200
Miami, Florida 33193
Call-In: 877-402-9753 Access ID: 8338134
REGULAR BOARD MEETING
March 6, 2024
9:00 a.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Appointment of Supervisors to Vacant Seats (Seats 2 & 4)
Administer Oath of Office and Review New Board Member Duties and Responsibilities
Election of Officers
Chair
Vice Chair
Secretary/Treasurer
Assistant Secretaries
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
1.	September 6, 2023 Regular Board Meeting	Page 2
Old Business
1.	Discussion Regarding FPL Light Outages
New Business
Discussion Regarding Sidewalk Maintenance Responsibility	Page 6
Discussion Regarding Landscape Responsibility
Consider Resolution No. 2024-01 – Adopting a Fiscal Year 2024/2025 Proposed Budget	Page 7
Consider Resolution No. 2024-02 – Adopting an Electronic Signature Policy	Page 14
Discussion Regarding Required Ethics Training Memorandum	Page 17
Administrative & Operational Matters
1.	Qualifying Period Announcement: Noon, June 10, 2024 – Noon, June 14, 2024 (Seats 1, 3,
& 4)
Board Member and Staff Closing Comments
Adjourn

MIAMI-DADE

STATE OF FLORIDA COUNTY OF MIAMI-DADE:

Before the undersigned authority personally appeared ROSANA SALGADO, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Miami Daily Business Review  f/k/a  Miami Review,  of Miami-Dade  County,  Florida;
that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of

SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT- FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in a newspaper by print in the issues of Miami Daily Business Review f/k/a Miami Review on

09/25/2023

Affiant  further  says that the newspaper  complies  with all

xC

G. "

legal requirements	for publication in chapter	50, Florida Statutes.

Sworn to and subscribed before me this

(SEAL)
ROSANA SALGADO personally known to me

.,--:fl >,CHRISTINA LYNN RAVIX-DORLEANS

\ :	:;; Commission# HH 332954

'·1\o..·..,.;.c,,"t.-· Expires November 19, 2026

SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
SEPTEMBER 6, 2023

CALL TO ORDER

The September 6, 2023, Regular Board Meeting of the Summerville Community Development District (the “District”) was called to order at 9:00 a.m. in the Kendall Executive Center located at 8785 SW 165 Avenue, Suite 200, Miami, Florida 33193.

PROOF OF PUBLICATION

Ms. Nguyen presented proof of publication that notice of the Special Board Meeting had been published in the Miami Daily Business Review on September 23, 2022, as part of the District’s Fiscal Year 2022/2023 Regular Meeting Schedule, as legally required.

ESTABLISH A QUORUM

Ms. Nguyen determined that the attendance of Chairwoman Barbara Tomas, Vice Chairman Bryan Rosales and Supervisor Larry Gordon constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance included: District Manager Nancy Nguyen of Special District Services, Inc.; and General Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

Ms. Nguyen stated that she would like to add the following item to the agenda: New Business, Item 2: Discussion Regarding Landscaping
The Board acknowledged Ms. Nguyen’s request.
COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.
APPROVAL OF MINUTES
August 2, 2023, Special Board Meeting & Public Hearing

Ms. Nguyen presented the minutes of the August 2, 2023, Special Board Meeting and Public Hearing and asked if there were any changes.

There being no changes, a motion was made by Ms. Tomas, seconded by Mr. Rosales and passed unanimously approving the minutes of the August 2, 2023, Special Board Meeting and Public Hearing, as presented.

OLD BUSINESS
Page 1 of 4

Update Regarding Park Rules Signage

Ms. Nguyen explained that the Park Rule signage size was changed to better accommodate the language to be printed on them. She reminded the Board that they set a not to exceed amount of
$1,695 for the signs and installation labor. Ms. Nguyen further explained that she was currently seeking a company to install the signs. More information will be provided as she receives it.

Update Regarding Sidewalk Pressure Cleaning

Ms. Nguyen stated that the pressure cleaning of the sidewalks and curbs would commence on October 9th and should be completed on October 11th. Ms. Nguyen stated that the HOA Manager had been made aware of this schedule.

NEW BUSINESS
Consider Resolution No. 2023-08 – Adopting a Fiscal Year 2022/2023 Amended Budget

Ms. Nguyen presented Resolution No. 2023-08, entitled:

RESOLUTION NO. 2023-08

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2022/2023 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Ms. Nguyen provided an explanation for the document. She indicated that there was an operating fund balance of approximately $105,000 at the end of the fiscal year. A discussion ensued after which:

A motion was made by Mr. Rosales, seconded by Ms. Tomas and unanimously passed adopting Resolution No. 2023-08, as presented, thereby setting the amended/revised budget for the 2022/2023 fiscal year.
Discussion Regarding Landscaping
Ms. Nguyen explained that she had been contacted by the HOA Manager regarding tree trimming. Ms. Nguyen stated that as part of the Landscape Maintenance Agreement between the District and the HOA, the tree trimming should fall under the purview of the HOA. Ms. Nguyen reminded the Board that in the past, the HOA had requested that the District assume the responsibility of certain landscape maintenance projects due to the HOA’s financial status. Ms. Nguyen explained that she was waiting to receive communication from the HOA to confirm if they will handle the tree trimming this year. Mr. Rosales, who is also the President of the HOA, stated that he would discuss the tree trimming project with the HOA Manager and will also review the HOA’s finances. The Board consensus was for the District to address the tree trimming project if confirmation is not received from the HOA within two (2) weeks. A discussion ensued, after which:

Page 2 of 4

A motion was made by Mr. Rosales, seconded by Ms. Tomas and unanimously approved setting a not to exceed amount of $4,500 for the trimming of the Summerville Community Development District trees.

AUDITOR COMMITTEE
Ranking of Proposals & Consider Selection of an Auditor

Ms. Nguyen reminded the Board that during the last Board Meeting, the Board was appointed as the Audit Committee.

Ms. Nguyen recessed the Regular Board Meeting and simultaneously called to order a meeting of the Audit Committee at approximately 9:33 a.m. The purpose of the Audit Committee meeting is to rank and recommend, in order of preference, no fewer than three (3) audit firms to perform the required auditing services for three (3) fiscal years commencing with the 2022/2023 audit and to include a 2- year renewal option.

Ms. Nguyen explained that only one (1) audit firm had responded to the legal advertisement requesting proposals to perform annual audits for fiscal years ending 9/30/2023, 9/30/2024, 9/30/2025 and to include a 2-year renewal option for fiscal years ending 9/30/2026 and 9/30/2027.

Ms. Nguyen informed the Board that they had two options. They could either waive the three (3) audit proposer rule or they could start the request for proposals process again. The Audit Committee consensus was to waive the 3 audit proposer rule. Consequently, Ms. Nguyen asked the Audit Committee to waive the 3 audit proposer rule and to also rank the firm of Grau & Associates as #1, the only qualified and responsible firm. A discussion ensued, after which:

A motion was made by Mr. Rosales, seconded by Ms. Tomas and unanimously passed waiving the three (3) audit proposer rule and ranking the firm of Grau & Associates, deemed to be most qualified to perform the auditing services, as #1.

There being no further Audit Committee business to conduct, a motion was made by Ms. Tomas, seconded by Mr. Rosales and unanimously passed adjourning the Audit Committee Meeting and simultaneously reconvening the Regular Board Meeting at approximately 9:36 a.m.
A motion was made by Ms. Tomas, seconded by Mr. Rosales and unanimously passed authorizing the District Manager to engage the firm of Grau & Associates, a qualified and responsible auditing firm proposer, to perform audits for the three (3) fiscal years ending 2023, 2024 and 2025; and the fees for the fiscal years will be $3,400, $3,500 and $3,600, respectively; and to provide in the engagement a 2-year renewal option for the fiscal years 2026 and 2027; and the fees for the option years, subject to fee adjustments for inflation, will be $3,700 and $3,800, respectively.

ADMINISTRATIVE & OPERATIONAL MATTERS
Staff Report, as Required

There was no staff report at this time.

BOARD MEMBER & STAFF CLOSING COMMENTS

There were no further comments from Board Members or District Staff.

Page 3 of 4

ADJOUNRMENT

There being no further business to come before the Board, a motion was made by Ms. Tomas, seconded by Mr. Rosales and unanimously passed adjourning the Regular Board Meeting at approximately 9:44 a.m.

Secretary/Assistant Secretary	Chairperson/Vice Chairperson

Page 4 of 4

SUMMERVILLE SIDEWALK OWNERSHIP

BLUE: Summerville Community Development District RED: County

RESOLUTION NO. 2024-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2024/2025; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (the “Board”) of the Summerville Community Development District (the “District”) is required by Section 190.008(2)(a), Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2024/2025 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1.  The Proposed Budget including the Assessments for Fiscal Year 2024/2025 attached hereto as Exhibit “A” is approved and adopted by the Board.

Section 2.  A Public Hearing is hereby scheduled for June 5, 2024 at 9:00 a.m. in the Kendall Executive Center Second Floor Conference Room located at 8785 SW 165th Avenue, Suite 200, Miami, Florida 33193, for the purpose of receiving public comments on the Proposed Fiscal Year 2024/2025 Budget.

PASSED, ADOPTED and EFFECTIVE this 6th day of March, 2024.

ATTEST:	SUMMERVILLE
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Summerville Community Development District

Proposed Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

CONTENTS

PROPOSED BUDGET

DETAILED PROPOSED BUDGET

DETAILED PROPOSED DEBT SERVICE FUND BUDGET

ASSESSMENT COMPARISON

PROPOSED BUDGET
SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2024/2025 BUDGET	
ADMINISTRATIVE ASSESSMENTS	79,753	
MAINTENANCE ASSESSMENTS	81,721	
DEBT ASSESSMENTS	197,090	
OTHER REVENUES	0	
INTEREST INCOME	420	
TOTAL REVENUES	$	358,984	
		
EXPENDITURES		
MAINTENANCE EXPENDITURES		
FIELD OPERATIONS MANAGEMENT	720	
ENGINEERING/ANNUAL REPORT/INSPECTIONS	2,400	
HOA CONTRIBUTION (STREET LIGHTS)	16,200	
PRESSURE CLEANING	12,000	
SIDEWALKS (MILLING & REPLACEMENT)	15,150	
HOA CONTRIBUTION (LANDSCAPE & PALM FERT.)	17,793	
MAINTENANCE CONTINGENCY	12,555	
TOTAL MAINTENANCE EXPENDITURES	$	76,818	
		
ADMINISTRATIVE EXPENDITURES		
SUPERVISOR FEES	5,000	
PAYROLL TAXES (EMPLOYER)	383	
MANAGEMENT	29,880	
SECRETARIAL	4,200	
LEGAL	10,000	
ASSESSMENT ROLL	7,500	
AUDIT FEES	3,500	
INSURANCE	7,200	
LEGAL ADVERTISING	2,000	
MISCELLANEOUS	800	
POSTAGE	275	
OFFICE SUPPLIES	425	
DUES & SUBSCRIPTIONS	175	
TRUSTEE FEES	3,500	
CONTINUING DISCLOSURE FEE	350	
WEBSITE MANAGEMENT	2,000	
ADMINISTRATIVE CONTINGENCY	600	
TOTAL ADMINISTRATIVE EXPENDITURES	$	77,788	
		
TOTAL EXPENDITURES	$	154,606	
		
REVENUES LESS EXPENDITURES	$	204,378	
		
BOND PAYMENTS	(185,265)	
		
BALANCE	$	19,113	
		
COUNTY APPRAISER & TAX COLLECTOR FEE	(7,171)	
DISCOUNTS FOR EARLY PAYMENTS	(14,342)	
		
EXCESS/ (SHORTFALL)	$	(2,400)	
		
CARRYOVER FROM PRIOR YEAR	2,400	
		
NET EXCESS/ (SHORTFALL)	$	-	

DETAILED PROPOSED BUDGET
SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2022/2023 ACTUAL	
FISCAL YEAR 2023/2024 BUDGET	
FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	
ADMINISTRATIVE ASSESSMENTS	80,120	79,887	79,753	Expenditures Less Interest & Carryover/.94	
MAINTENANCE ASSESSMENTS	83,011	81,721	81,721	Expenditures/.94	
DEBT ASSESSMENTS	197,625	197,090	197,090	Bond Payments/.94	
OTHER REVENUES	0	0	0		
INTEREST INCOME	5,967	180	420	Projected At $35 Per Month	
TOTAL REVENUES	$	366,723	$	358,878	$	358,984		
					
EXPENDITURES					
MAINTENANCE EXPENDITURES					
FIELD OPERATIONS MANAGEMENT	720	720	720	No Change From 2023/2024 Budget	
ENGINEERING/ANNUAL REPORT/INSPECTIONS	1,060	2,400	2,400	No Change From 2023/2024 Budget	
HOA CONTRIBUTION (STREET LIGHTS)	29,793	16,200	16,200	No Change From 2023/2024 Budget	
PRESSURE CLEANING	0	12,000	12,000	No Change From 2023/2024 Budget	
SIDEWALKS (MILLING & REPLACEMENT)	0	15,150	15,150	No Change From 2023/2024 Budget	
HOA CONTRIBUTION (LANDSCAPE & PALM FERT.)	0	17,793	17,793	No Change From 2023/2024 Budget	
MAINTENANCE CONTINGENCY	10,375	12,555	12,555	No Change From 2023/2024 Budget	
TOTAL MAINTENANCE EXPENDITURES	$	41,948	$	76,818	$	76,818		
					
ADMINISTRATIVE EXPENDITURES					
SUPERVISOR FEES	2,200	5,000	5,000	Supervisor Fees	
PAYROLL TAXES (EMPLOYER)	103	383	383	Supervisor Fees * 7.65%	
MANAGEMENT	28,176	29,016	29,880	CPI Adjustment (Capped At 3%)	
SECRETARIAL	4,200	4,200	4,200	No Change From 2023/2024 Budget	
LEGAL	9,616	10,000	10,000	No Change From 2023/2024 Budget	
ASSESSMENT ROLL	7,500	7,500	7,500	As Per Contract	
AUDIT FEES	3,800	3,900	3,500	Accepted Amount For 2023/2024 Audit	
INSURANCE	6,134	6,450	7,200	Fiscal Year 2023/2024 Expenditure Was $6,594	
LEGAL ADVERTISING	591	750	2,000	Costs Will Increase Due To Closing Of The Miami Business Review	
MISCELLANEOUS	735	800	800	No Change From 2023/2024 Budget	
POSTAGE	499	250	275	$25 Increase From 2023/2024 Budget	
OFFICE SUPPLIES	474	400	425	$25 Increase From 2023/2024 Budget	
DUES & SUBSCRIPTIONS	175	175	175	No Change From 2023/2024 Budget	
TRUSTEE FEES	3,500	3,500	3,500	No Change From 2023/2024 Budget	
CONTINUING DISCLOSURE FEE	350	350	350	No Change From 2023/2024 Budget	
WEBSITE MANAGEMENT	2,000	2,000	2,000	No Change From 2023/2024 Budget	
ADMINISTRATIVE CONTINGENCY	0	600	600	No Change From 2023/2024 Budget	
TOTAL ADMINISTRATIVE EXPENDITURES	$	70,053	$	75,274	$	77,788		
					
TOTAL EXPENDITURES	$	112,001	$	152,092	$	154,606		
					
REVENUES LESS EXPENDITURES	$	254,722	$	206,786	$	204,378		
					
BOND PAYMENTS	(188,184)	(185,265)	(185,265)	2025 P&I Payments Less Interest	
					
BALANCE	$	66,538	$	21,521	$	19,113		
					
COUNTY APPRAISER & TAX COLLECTOR FEE	(3,468)	(7,173)	(7,171)	Two Percent Of Total Assessment Roll	
DISCOUNTS FOR EARLY PAYMENTS	(13,730)	(14,348)	(14,342)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	49,340	$	-	$	(2,400)		
					
CARRYOVER FROM PRIOR YEAR	0	0	2,400	Carryover From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	49,340	$	-	$	-		

DETAILED PROPOSED DEBT SERVICE FUND BUDGET
SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	FISCAL YEAR 2022/2023 ACTUAL	FISCAL YEAR 2023/2024 BUDGET	FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	

Interest Income	
5,244	
100	
500	
Projected Interest For 2024/2025	

NAV Tax Collection	
188,184	
185,265	
185,265	
Maximum Debt Service Collection	

Total Revenues	
$	193,428	
$	185,365	
$	185,765		

EXPENDITURES					

Principal Payments	
116,000	
118,000	
121,000	
Principal Payment Due In 2025	

Interest Payments	
71,005	
65,755	
62,170	
Interest Payments Due In 2025	

Bond Redemption	
0	
1,610	
2,595	
Estimated Excess Debt Collections	

Total Expenditures	
$	187,005	
$	185,365	
$	185,765		

Excess/ (Shortfall)	
$	6,423	
$	-	
$	-		

Series 2020 Bond Refunding Information

Original Par Amount =	$2,193,000	Annual Principal Payments Due =	May 1st	
Interest Rate =	3.0% - 4.00%	Annual Interest Payments Due =	May 1st & November 1st	
Issue Date =	December 2020			
Maturity Date =

Par Amount As Of 1/1/24 =	May 2036

$1,851,000			

Summerville Community Development District Assessment Comparison

Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	
2021/2022	2022/2023	2023/2024	2024/2025	
Assessment	Assessment	Assessment	Projected Assessment	
 Before Discount* 	 Before Discount*		Before Discount*			Before Discount*		

Administrative	
$	198.02	
$	295.84	
$	299.21	
$	
298.71	
Maintenance	$	194.93	$	310.06	$	306.08	$	306.08	

Debt

$	738.17

$	738.17

$	738.17

$	738.17

Total

$	1,131.12	$

1,344.07	$

1,343.46	$

1,342.96

* Assessments Include the Following :	 4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee
Community Information:		 Total Units	267

RESOLUTION 2024-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT ESTABLISHING AN ELECTRONIC SIGNATURE POLICY, PROVIDING DISTRICT MANAGER WITH AUTHORITY AND RESPONSIBILITY FOR APPROVAL OF ELECTRONIC SIGNATURES AND IMPLEMENTATION OF CONTROL PROCESSES AND PROCEDURES TO ENSURE COMPLIANCE, INTEGRITY, AND SECURITY, IN ACCORDANCE WITH CHAPTER 688, FLORIDA STATUTES; AND PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE.

WHEREAS, the Summerville Community Development District (the “District”), is a local unit of special-purpose government organized and existing in accordance with the Uniform Community Development District Act of 1980, Chapter 190, Florida Statutes, as amended (the “Act”), created by Ordinance No. 04-147 of the City Commission of Miami, Florida enacted on July 2, 2004; and

WHEREAS, the Board of Supervisors of the District regularly directs the District Manager of the District to execute and accept certain documents on behalf of the District and it is customary for certain documents to be transmitted via electronic means endorsed with electronic signatures; and

WHEREAS, consistent with Chapter 688, Florida Statutes, the District is responsible for adopting and implementing control processes and procedures to ensure adequate integrity, security, confidentiality, and auditability of business transactions conducted using electronic commerce; and

WHEREAS, the District Board of Supervisors finds that it is in the best interest of the District to enact a policy pertaining to the use and receipt of electronic signatures.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT, AS FOLLOWS:
Section 1.   The foregoing recitals are hereby incorporated as findings of fact of the District Board of Supervisors.
Section 2. The Board of Supervisors of the Summerville Community Development District hereby establishes and adopts the “Electronic Signature Policy,” as follows:

ELECTRONIC SIGNATURE POLICY
PURPOSE: The purpose of this policy is to establish and identify the criteria and requirements for the use and validation of electronic signatures on documents on behalf of and for District business in accordance with Chapter 688, Florida Statutes, “Electronic Signature Act”.

DEFINITIONS:

Electronic means technology having electrical, digital, magnetic, wireless, optical, electromagnetic or similar capabilities.

Electronic record means a record created, generated, sent, communicated, received, or stored by electronic means.

Electronic signature means any letters, characters, or symbols, manifested by electronic or similar means, or logically associated with a record and that is executed or adopted with the intent to sign the record.

Electronic transaction means a transaction that is conducted or performed, in whole or in part, by electronic means or electronic records.

Record means information that is inscribed on a tangible medium or that is stored in an electronic or other medium and that is retrievable in perceivable form.

POLICY: This policy applies to any Electronic transaction that is a replacement for or complement to handwritten signatures on any record of or for the District, including, but not limited to, contracts, agreements, official minutes, bids, proposals and resolutions. Any Electronic record or Electronic signature may not be denied legal effect or enforceability solely because the record or signature is in electronic form. This policy does not limit the District’s right or option to require original signatures or Records in a non-electronic format as the District deems necessary or as required by appliable policies, laws or regulations.

PROCEDURE: When a document containing an Electronic signature is signed, transmitted and received the following requirements must be met:

The Electronic signature must establish sender/user authenticity. The electronic signing of a document by an individual must be accompanied by documentation that shows that the signer is the individual signing the document and the individual that has the authority to bind the entity entering into an agreement or contract with the District.

If a document has been modified or changed, the prior Electronic signature is invalid and said document requires another Electronic signature or shall be signed by hand. This is to prevent any issue that a document has been changed after it is signed.

The District Manager, or his or her designee, has the authority and responsibility for approval of any Electronic signature method utilized and shall be responsible for the implementation of control processes and procedures to ensure adequate integrity, security, confidentiality, and auditability of District business transactions conducted using electronic methods.

The Electronic signature shall include the entire name of the individual and shall be located on or near the signature block on the document being electronically signed.

The date of the Electronic signature must be captured, stored, and available for retrieval for the required retention period of the document executed.

The Electronic record must be transmitted to all parties in a format acceptable to the District Manager, or his or her designee.

Section 3.  The District Manager is hereby directed to take all actions necessary and consistent with the intent of this Resolution.

Section 4.  All resolutions or parts of resolutions in conflict herewith are repealed to the extent of such conflict.

Section 5.   If any clause, section or other part or application of this Resolution is held by a court of competent jurisdiction to be unconstitutional, illegal or invalid, in part or as applied, it shall not affect the validity of the remaining portions or applications of this Resolution.

Section 6.	The Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED at a meeting of the District Board of Supervisors, this 6th day of March 2024.

SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chair / Vice Chair

MEMORANDUM
TO:	District Manager

FROM:	Billing, Cochran, Lyles, Mauro & Ramsey, P.A. District Counsel

DATE:	January 19, 2024

RE:	Required Ethics Training and Financial Disclosure

Ethics Training

This memorandum serves as a reminder that beginning January 1, 2024, elected and appointed commissioners of community redevelopment agencies and local officers of independent special districts are required to complete four (4) hours of ethics training annually. The training must address, at a minimum, s. 8, Art. II of the Florida Constitution (ethics for public officers and financial disclosure), the Code of Ethics for Public Officers and Employees, and the Florida Public Records Law and Open Meetings laws.

Deadlines & Recordkeeping

The deadline to complete training for this calendar year is December 31, 2024. There is no requirement to submit proof that you have completed the training. However, the Florida Commission on Ethics recommends that Supervisors maintain a record of all completed trainings, including the date and time of completion. This documentation may be useful if Supervisors are ever required to provide evidence of training completion. The training is a calendar year requirement and corresponds to the form year. Therefore, Supervisors will report their 2024 training when filling out their Form 1 for the 2025 year.

Links to Online Training

Public Meetings and Public Records Law (2-Hour Audio Presentation). This presentation is audio only and is offered by the Office of the Attorney General. This presentation covers public records and Florida public records law. The presentation can be accessed for free. Completing this presentation will satisfy 2 of the 4 hours of required ethics training.

State Ethics Laws for Constitutional Officers & Elected Municipal Officers. This training is presented by the Florida Commission on Ethics. The training is an overview of Florida’s Ethics Code (Part III, Chapter 112, and Article II, Section 8, Florida Constitution) geared toward Constitutional Officers and Elected Municipal Officers. Topics covered include gifts, voting conflict, misuse of office, prohibited business relationships, conflicting employment relationships, revolving door, and Amendment 12. This presentation can be accessed for free. Completing this training will satisfy 2 of the 4 hours of required ethics training.

State-Mandated Continuing Education in Ethics. This class is presented by the Florida League of Cities. The class covers Chapter 112 of Florida’s Ethics Code (2 Hours) and Florida Public Records and Public Meetings Law (2 Hours). To take this class, you must register for it, however there is no registration fee. Completing this class will meet your ethics training requirement.

“4-Hour Ethics Course”. The “4-Hour Ethics Course” is available online and presented by the Florida Institute of Government. There are three sessions. Session 1 covers Florida’s Public Records Laws (1 hour), session 2 covers Florida Government in the Sunshine Law (1 hour), and session 3 covers Florida’s Ethics Laws (2 hours). The registration fee is $79. Completing this entire course will meet your ethics training requirement.

Sunshine Law, Public Records and Ethics for Public Officers and Public Employees 2023. This seminar is offered by the Florida Bar. This seminar covers sunshine law and public records; true stories of excess corruption in the ethics world; navigating Florida public records law, privacy, ethics and social media; complaints, misuse, anti-nepotism and voting; ethics during and after public service: conflicting contractual relationships & revolving door restrictions; gifts bribes, honoraria, and expenditures. The cost for this seminar is $280. Completing this entire seminar will meet your ethics training requirement. Those Supervisors or Officers who are members of the Florida Bar may wish to purchase this option as Continuing Legal Education Credits can be earned.

We will notify you directly or through the District Manager’s office if and when other training opportunities become available.

Form 1 or Form 6

Section 8, Article II of the Florida Constitution requires constitutional officers and certain elected public officials to file a Form 6. In the last session, the legislature expanded the requirements to include elected members of municipalities. Independent special district officials remain exempt from the requirement to file a Form 6. Elected and appointed commissioners of community redevelopment agencies and local officers of independent special districts (including community development districts) are required to file Form 1.

For this year’s filing requirement, a completed Form 1 must be submitted prior to July 1, 2024 using the Electronic Filing System of the Florida Commission on Ethics, which can be accessed via the link at Login - Electronic Financial Disclosure Management System (floridaethics.gov). You will no longer be able to file your completed Form 1 through your local Supervisor of Elections office.

If you have any questions or need additional information about ethics training requirements or financial disclosure, please do not hesitate to contact our office.