SUMMERVILLE COMMUNITY DEVELOPMENT
DISTRICT

MIAMI-DADE COUNTY REGULAR BOARD MEETING APRIL 23, 2019
10:45 A.M.

Special District Services, Inc.
6625 Miami Lakes Drive, Suite 374 Miami Lakes, FL 33014

www.summervillecdd.org 305.777.0761 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT
Crexent Business Center - Third Floor Conference Room 6625 Miami Lakes Drive
Miami Lakes, Florida 33014
REGULAR BOARD MEETING
April 23, 2019
10:45 a.m.

Call to Order
Proof of Publication.	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
January 30, 2019 Special Board Meeting…	Page 2
March 26, 2019 Regular Board Meeting – (Meeting Cancelled; Therefore No Minutes)
Old Business
Staff Report; As Required
New Business
Discussion Regarding Community Parking and Alternatives.	Page 4
Discussion Regarding Reimbursement of Service Costs to the Summerville HOA
Consider Resolution No. 2019-01 Adopting a Fiscal Year 2019-2020 Proposed Budget.	Page 5
Administrative & Operational Matters
Staff Report: As Required
Board Member and Staff Closing Comments
Adjourn

MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and Legal Holidays
Miami, Miami-Dade County, Florida

STATE OF FLORIDA COUNTY OF MIAMI-DADE:

Before the undersigned authority personally appeared GUILLERMO GARCIA, who on oath says that he or she is the DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily

Business Saturday,

Review f/k/a Sunday

Miami and

Review, a daily Legal	Holidays)

(except newspaper,

published at Miami in Miami-Dade County, Florida;  that  the attached  copy  of   advertisement,  being   a  Legal  Advertisement of Notice in the matter of

SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2018/2019 REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in said newspaper in the issues of 10/12/2018

Affiant further says that the said Miami Daily Business Review  is  a  newspaper  published  at  Miami,  in  said  Miami-Dad e  County,  Florida  and  that   the   said   newspaper   has  heretofore been continuously published  in  said  Miami-Dade County,  Florida  each  day   (except   Saturday,   Sunday   and Legal Holidays) and has been entered  as  second  class  mail matter at the post office in Miami in said Miami-Dade County, Florida, for a period of one  year  next  preceding  the  first publication of the attached copy of advertisement;  and  affiant further says that he or she has neither paid nor promised any person,  firm  or  corporation  any   discount,   rebate,   commission or refund for the purpose of securing this advertisement for
MARIAI. MESA
,,,  "JI,',,,	Notary Public - State of Florida
2,  -	commission# FF 935208

...f''C""tF"•'''-	.	.

·A

t ¾ i My commission Expires Mar 4, 2020
Bonded thrdugh National Notary ssn.

SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT SPECIAL BOARD MEETING
JANUARY 30, 2019

CALL TO ORDER

The January 30, 2019, Special Board Meeting of the Summerville Community Development District was called to order at 1:20 p.m. in the Crexent Business Center 3rd Floor Conference Room located at 6625 Miami Lakes Drive, Miami Lakes, Florida 33014.

PROOF OF PUBLICATION

Mr. Kalin presented proof of publication that notice of the Special Board Meeting had been published in the Miami Daily Business Review on January 22, 2019, as legally required.

ESTABLISH A QUORUM

Mr. Kalin determined that the attendance of Chairman Karl Albertson, Vice Chairman Eradio Abreu and Supervisors Logan Bell and Ravi Latchman constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance: District Manager Neil Kalin of Special District Services, Inc.; and General Counsel Ginger Wald of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
November 6, 2018, Regular Board Meeting

Mr. Kalin presented the minutes of the November 6, 2018, Regular Board Meeting and asked if there were any changes. There being no changes, a MOTION was made by Mr. Bell, seconded by Mr. Latchman and passed unanimously approving the minutes of the November 6, 2018, Regular Board Meeting, as presented.

OLD BUSINESS
Status of Lift Station Tract (Phase II)

See New Business Item 1 below.

NEW BUSINESS
Consider Addendum Number One to Agreement for Water and Sanitary Sewer Facilities

Mr. Kalin and Mr. Albertson advised that since the District was named on the Summerville Villas recorded plat, Miami-Dade County, Florida (the “County”), the County required the District to join in the Assumption and Acceptance of Agreement Rights Agreement and the Addendum Number One to the Agreement for Water and Sewer Facilities (the “Addendum”) related to certain lots located in the Summerville Villas Plat. The purpose of the joinder is such that the water and sewer improvements have been substantially completed and constructed; however, the improvements have not been conveyed as of yet to the County. The Developer (including the District) has an obligation to meet all County requirements to ensure that the water and sewer assets can be placed into service to fulfil the needs of the end users within the Summerville Villas Plat. In addition, the Addendum provides guidelines related to reimbursement of construction connection charges, if required. A discussion ensued after which;

Ms. Wald recommended approval, in succession, the agreement and addendum, as presented.

A motion was made by Mr. Bell, seconded by Mr. Latchman and unanimously passed to approve and accept, as presented, the Assumption and Acceptance of Agreement Rights agreement between Arc Summerville Lots, LLC, D.R. Horton, Inc. and the Summerville Community Development District and Miami-Dade County; and authorizes District officials to execute the referenced document, as required.

A motion was made by Mr. Latchman, seconded by Mr. Bell and unanimously passed to approve and accept, as presented, the Addendum Number One to the Agreement for Water and Sewer Facilities agreement between Arc Summerville Lots, LLC, D.R. Horton, Inc. and the Summerville Community Development District and Miami-Dade County; and authorizes District officials to execute the referenced document, as required.

ADMINISTRATIVE & OPERATIONAL MATTERS
Staff Report, as Required

Mr. Kalin advised that he planned to present the Fiscal Year 2019/2020 Proposed Budget at the meeting scheduled for February.

BOARD MEMBER & STAFF CLOSING COMMENTS

It was noted that the next meeting was scheduled for February 26, 2019.

ADJOURNMENT

There being no further business to come before the Board, a MOTION was made by Mr. Albertson, seconded by Mr. Latchman and unanimously passed to adjourn the Regular Board Meeting at 1:39 p.m.

Secretary/Assistant Secretary	Chairperson/Vice Chairperson

►

Iii

i

GI
§	■   a

---------- -!

i<

a; :I: ;::r-	■
=i :I:

.....m  i

c- n mr-

parking; 1st priority

Crl

■

-

I

,.,.	Ii

i

;N;m

m

::la	-ft t

;a

Proposed areas for concrete coverage/parallel	 	l

Proposed areas for concrete coverage/parallel

-I	Ci)

-	parking; 2nd priority

m

-IP	i	0c::

n !=l	z

z
:-II ·C    "zffl

{I rammm

=

Cz	m

-	for diagonal markings to allow more vehicles to

ij[D[[] w GJJQJ	'

0m	-z
B	m

Proposed change to existing parallel markings
park In these areas (maybe limit to compact size

-	·	I I

mm	mm

._...._--

n

■

I I

II

I I

=	w-

to not block the street)

.

I

!

I

I

I

\.

$

z	- 	..	§ [7"
I  I	 	----i} 		   		  	 	

I I
I I	:-!

-	..

J I [0 OOJ

Rl L	.1:?!. -----..

\.
I /"
I I
I
I
I
I
I
I
I
I

11
:	-	::=	=	:::= :	n	 			11111	1  111	!

I	CJ .	, 	..	:=	1 1  l	I	u	I
I
I   \	====, --===':	 	,

,,-
r
I
I
11

1mrm nm,m1	    	

Page 4

....
II
(.,)
q0

:e	:
I
I
GO	I

; §	E)	R II

=	1	!

I
U,	I

I I I  I

-I	I

I	"

I

RESOLUTION NO. 2019-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2019/2020; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (“Board”) of the Summerville Community Development District (“District”) is required by Section 190.008(2)(a), Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2019/2020 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1. The Proposed Budget  including  the  Assessments  for  Fiscal  Year 2019/2020 attached hereto as Exhibit “A” is approved and adopted.

Section 2.     A Public Hearing is hereby scheduled for June 25, 2019 at 10:45 a.m. in   the 3rd Floor Conference Room located at 6625 Miami Lakes Drive, Miami Lakes, Florida 33014, for the purpose of receiving public comments on the Proposed Fiscal Year 2019/2020 Budget.

PASSED, ADOPTED and EFFECTIVE this 23rd day of April, 2019.

ATTEST:	SUMMERVILLE
COMMUNITY DEVELOPMENT DISTRICT

By: 			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Summerville Community Development District

Proposed Budget For Fiscal Year 2019/2020
October 1, 2019 - September 30, 2020

CONTENTS

PROPOSED BUDGET

DETAILED PROPOSED BUDGET

DETAILED PROPOSED DEBT SERVICE FUND BUDGET IV	ASSESSMENT COMPARISON

PROPOSED BUDGET
SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2019/2020
OCTOBER 1, 2019 - SEPTEMBER 30, 2020

REVENUES	
FISCAL YEAR 2019/2020 BUDGET	
ADMINISTRATIVE ASSESSMENTS	53,727	
MAINTENANCE ASSESSMENTS	12,446	
DEBT ASSESSMENTS	235,878	
OTHER REVENUES	0	
INTEREST INCOME	300	
		
TOTAL REVENUES	$	302,351	
		
EXPENDITURES		
MAINTENANCE EXPENDITURES		
OPEN SPACE TRACT MAINTENANCE	4,980	
FIELD OPERATIONS MANAGEMENT	720	
ENGINEERING/ANNUAL REPORT/INSPECTIONS	1,200	
MAINTENANCE/CONTINGENCY	4,800	
TOTAL MAINTENANCE EXPENDITURES	$	11,700	
		
ADMINISTRATIVE EXPENDITURES		
SUPERVISOR FEES	0	
PAYROLL TAXES (EMPLOYER)	0	
MANAGEMENT	26,388	
SECRETARIAL	4,200	
LEGAL	9,000	
ASSESSMENT ROLL	7,500	
AUDIT FEES	3,500	
INSURANCE	6,500	
LEGAL ADVERTISING	720	
MISCELLANEOUS	900	
POSTAGE	150	
OFFICE SUPPLIES	400	
DUES & SUBSCRIPTIONS	175	
TRUSTEE FEES	3,000	
CONTINUING DISCLOSURE FEE	500	
WEBSITE MANAGEMENT	2,000	
ADMINISTRATIVE CONTINGENCY	1,200	
TOTAL ADMINISTRATIVE EXPENDITURES	$	66,133	
		
TOTAL EXPENDITURES	$	77,833	
		
REVENUES LESS EXPENDITURES	$	224,518	
		
BOND PAYMENTS	(221,725)	
		
BALANCE	$	2,793	
		
COUNTY APPRAISER & TAX COLLECTOR FEE	(6,041)	
DISCOUNTS FOR EARLY PAYMENTS	(12,082)	
		
EXCESS/ (SHORTFALL)	$	(15,330)	
		
CARRYOVER FROM PRIOR YEAR	15,330	
		
NET EXCESS/ (SHORTFALL)	$	-	

DETAILED PROPOSED BUDGET
SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2019/2020
OCTOBER 1, 2019 - SEPTEMBER 30, 2020

REVENUES	
FISCAL YEAR 2017/2018 ACTUAL	
FISCAL YEAR 2018/2019 BUDGET	
FISCAL YEAR 2019/2020 BUDGET	

COMMENTS	
ADMINISTRATIVE ASSESSMENTS	57,648	56,124	53,727	Expenditures Less Interest & Carryover/.94	
MAINTENANCE ASSESSMENTS	8,298	9,702	12,446	Expenditures/.94	
DEBT ASSESSMENTS	236,356	236,263	235,878	Bond Payments/.94	
OTHER REVENUES	0	0	0		
INTEREST INCOME	514	180	300	Projected At $25 Per Month	
					
TOTAL REVENUES	$	302,816	$	302,269	$	302,351		
					
EXPENDITURES					
MAINTENANCE EXPENDITURES					
OPEN SPACE TRACT MAINTENANCE	0	4,800	4,980	$180 Increase From 2018/2019 Budget	
FIELD OPERATIONS MANAGEMENT	0	720	720	No Change From 2018/2019 Budget	
ENGINEERING/ANNUAL REPORT/INSPECTIONS	850	1,200	1,200	No Change From 2018/2019 Budget	
MAINTENANCE/CONTINGENCY	617	2,400	4,800	$2,400 Increase From 2018/2019 Budget	
TOTAL MAINTENANCE EXPENDITURES	$	1,467	$	9,120	$	11,700		
					
ADMINISTRATIVE EXPENDITURES					
SUPERVISOR FEES	0	0	0	Supervisor Fees	
PAYROLL TAXES (EMPLOYER)	0	0	0	Supervisor Fees * 7.65%	
MANAGEMENT	25,368	25,896	26,388	CPI Adjustment	
SECRETARIAL	4,500	4,200	4,200	Field Operations Split From Line Item	
LEGAL	6,966	9,000	9,000	No Change From 2018/2019 Budget	
ASSESSMENT ROLL	7,500	7,500	7,500	As Per Contract	
AUDIT FEES	3,700	3,800	3,500	Accepted Amount Of 2018/2019 Audit	
INSURANCE	5,750	6,500	6,500	Insurance Estimate	
LEGAL ADVERTISING	375	720	720	No Change From 2018/2019 Budget	
MISCELLANEOUS	338	900	900	No Change From 2018/2019 Budget	
POSTAGE	90	150	150	No Change From 2018/2019 Budget	
OFFICE SUPPLIES	313	400	400	No Change From 2018/2019 Budget	
DUES & SUBSCRIPTIONS	175	175	175	No Change From 2018/2019 Budget	
TRUSTEE FEES	3,000	3,000	3,000	No Change From 2018/2019 Budget	
CONTINUING DISCLOSURE FEE	500	500	500	No Change From 2018/2019 Budget	
WEBSITE MANAGEMENT	1,500	1,500	2,000	$500 Increase From 2018/2019 Budget	
ADMINISTRATIVE CONTINGENCY	0	1,200	1,200	Administrative Contingency	
TOTAL ADMINISTRATIVE EXPENDITURES	$	60,075	$	65,441	$	66,133		
					
TOTAL EXPENDITURES	$	61,542	$	74,561	$	77,833		
					
REVENUES LESS EXPENDITURES	$	241,274	$	227,708	$	224,518		
					
BOND PAYMENTS	(224,824)	(222,088)	(221,725)	2020 P&I Payments Less Interest	
					
BALANCE	$	16,450	$	5,620	$	2,793		
					
COUNTY APPRAISER & TAX COLLECTOR FEE	(2,903)	(6,042)	(6,041)	Two Percent Of Total Assessment Roll	
DISCOUNTS FOR EARLY PAYMENTS	(11,838)	(12,083)	(12,082)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	1,709	$	(12,505)	$	(15,330)		
					
CARRYOVER FROM PRIOR YEAR	0	12,505	15,330	Carryover From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	1,709	$	-	$	-		

DETAILED PROPOSED DEBT SERVICE FUND BUDGET
SUMMERVILLE COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2019/2020
OCTOBER 1, 2019 - SEPTEMBER 30, 2020

REVENUES	FISCAL YEAR 2017/2018 ACTUAL	FISCAL YEAR 2018/2019 BUDGET	FISCAL YEAR 2019/2020 BUDGET	

COMMENTS	

Interest Income	
3,964	
100	
200	
Projected Interest For 2019/2020	

NAV Tax Collection	
224,824	
222,088	
221,725	
2020 P & I Payments Less Earned Interest	

Total Revenues	
$	228,788	
$	222,188	
$	221,925		

EXPENDITURES					

Principal Payments	
90,000	
85,000	
90,000	
Principal Payment Due In 2020	

Interest Payments	
144,100	
137,088	
131,725	
Interest Payments Due In 2020	

Transfer To Construction Fund	
8,576	
100	
200	
Transfer To Construction Fund	

Total Expenditures	
$	242,676	
$	222,188	
$	221,925		

Excess/ (Shortfall)	
$	(13,888)	
$	-	
$	-		

Series 2006 Bond Information

Original Par Amount =	$3,335,000	Annual Principal Payments Due =	May 1st	
Interest Rate =	5.50%	Annual Interest Payments Due =	May 1st & November 1st	
Issue Date =	January 2006			
Maturity Date =

Par Amount As Of 1/1/19 =	May 2036

$2,525,000			

Summerville Community Development District Assessment Comparison

Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	
2016/2017	2017/2018	2018/2019	2019/2020	
Assessment	Assessment	Assessment	Projected Assessment	
   Before Discount* 	  Before Discount*	 	Before Discount*		 	Before Discount*		

Administrative	
$	200.82	
$	215.13	
$	210.20	
$	
201.23	
Maintenance	$	23.91	$	31.08	$	36.34	$	46.62	
Debt	$	907.14	$	885.23	$	884.88	$	883.44	
Total	$	1,131.87	$	1,131.44	$	1,131.42	$	1,131.29	

* Assessments Include the Following :	                                   4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee
Community Information:		                                                       Total Units	267